CONFIDENTIAL SECRETARY (COUNTY EXECUTIVE)
DISTINGUISHING FEATURES OF THE CLASS
: An employee in this class functions as the confidential secretary to the County Executive while performing a variety of high level clerical/secretarial tasks requiring confidentiality and involves respnsibilty for office management and liaison work requiring the frequent exercise of independent judgment in planning and coordinating the activities of the Office of the County Executive. The work is performed under the direct supervision of the County Executive with considerable leeway allowed for exercising independent judgment in carrying out the details of the work. Does related work as required.
TYPICAL WORK ACTIVITIES
: The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.
Assists the County Executive and others in carrying out specialized tasks for the department;
Maintains calendar, schedules appointments and coordinates staff and other meetings for the County Executive;
Answers telephone, takes messages, directs callers to proper persons and gives out routine information;
Types letters, memoranda, reports and other materials;
Composes routine correspondence and memoranda;
Files and keeps records of confidential nature;
Collects and compiles data and statistics relating to a variety of departmental needs;
Conducts routine correspondence on matters which involve the interpretation of policies and procedures;
Communicates with other department heads, employees and the public, written and orally as necessary;
Coordinates, performs and maintains departmental account keeping records, procurement, time attendance records;
Supervises inventory control of departmental supplies, equipment and related records;
Tracks expenditures in various departmental budget categories and assists in preparation of annual budget;
Reviews and distributes mail;
Oversees Records Maintenance Management as it pertains to Administration;
May coordinate and perform various administrative duties.