CONFIDENTIAL SECRETARY (COUNTY EXECUTIVE)
DISTINGUISHING FEATURES OF THE CLASS: An employee in this class functions as the confidential secretary to the County Executive while performing a variety of high level clerical/secretarial tasks requiring confidentiality and involves respnsibilty for office management and liaison work requiring the frequent exercise of independent judgment in planning and coordinating the activities of the Office of the County Executive. The work is performed under the direct supervision of the County Executive with considerable leeway allowed for exercising independent judgment in carrying out the details of the work. Does related work as required.
TYPICAL WORK ACTIVITIES: The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.
Assists the County Executive and others in carrying out specialized tasks for the department;
Maintains calendar, schedules appointments and coordinates staff and other meetings for the County Executive;
Answers telephone, takes messages, directs callers to proper persons and gives out routine information;
Types letters, memoranda, reports and other materials;
Composes routine correspondence and memoranda;
Files and keeps records of confidential nature;
Collects and compiles data and statistics relating to a variety of departmental needs;
Conducts routine correspondence on matters which involve the interpretation of policies and procedures;
Communicates with other department heads, employees and the public, written and orally as necessary;
Coordinates, performs and maintains departmental account keeping records, procurement, time attendance records;
Supervises inventory control of departmental supplies, equipment and related records;
Tracks expenditures in various departmental budget categories and assists in preparation of annual budget;
Reviews and distributes mail;
Oversees Records Maintenance Management as it pertains to Administration;
May coordinate and perform various administrative duties.
PERSONNEL OFFICER ANNOUNCES
CIVIL SERVICE EXAMINATION
FAMILY SERVICES ATTORNEY
EXAM NUMBER: 29500
EXAM DATE: CONTINUOUS
APPLICATIONS ACCEPTED UNTIL: CONTINUOUS
NON-REFUNDABLE APPLICATION FEE: $10.00
CERTIFICATION OF ELIGIBLE LIST
The eligible list resulting from this examination will be certified for filling vacancies as they occur in the Sullivan County Services Department. Applications are accepted and rated on a continuous basis.
DISTINGUISHING FEATURES OF THE CLASS
This position involves responsibility for providing legal counsel and representation to the Commissioner of Family Services and to officers and employees of the County Family Services Department. Employees in this class will answer technical legal questions relating to the administration of family services programs and general administration of the Family Services Department, and will represent the Commissioner of Family Services and
his/her employees in court. In addition to performing the duties assigned to them by the Senior Family Services Attorney, Managing Attorney or the Commissioner of Family Services, the incumbent may be deputized by the County Attorney to perform duties on his/her behalf in connection with the work of the Family Services Department. Work is performed under the general direction of the Senior Family Services Attorney and/or
Managing Attorney and in accordance with over-all policies of the department, with wide latitude for the exercise of independent judgment in applying legal knowledge to specific problems.
TO APPLY FOR THIS POSITION: www.SullivanNY.us; (from the Find Jobs Tab, select Continuous Recruitment, then select Apply for 29500 Family Services Attorney) Applications accepted until position is filled.